JOB TITLE: Operations Administrator
START DATE: 
Immediate
REPORTS TO: Operations Manager
LOCATION: York, UK
SALARY:  Competitive salary dependent on experience & skills, 20 days annual holiday plus 8 Bank holidays

MAIN PURPOSE OF ROLE:

To support the operations team and accurately carry out various administration tasks within the operations office. To provide holiday cover for the Logistics & Customer Service departments.

RESPONSIBILITIES/ACCOUNTABILITIES:

Booking in of all stock deliveries on Sage 50 accounts, booking in deliveries on the goods in spreadsheet & managing the purchase order file

Processing stock builds and creating manual works orders when required

Carrying out Sage housekeeping tasks

Carrying out periodic stock checks

Administrating / assisting with the weekly perpetual inventory

Maintaining various reports and spreadsheets

Managing all indirect purchasing orders, such as; stationary, uniform, pallets, warehouse consumables, PPE, vending machine supplies

Process clock cards & agency timesheets

Keep training files up to date & assist with recording of group training attendance

Cover for Logistics department when required

Cover for Customer Services department when required

 

ESSENTIAL SKILLS, KNOWLEDGE & EXPERIENCE

  • Desire to succeed in a customer focused organisation
  • Must be able to accurately follow all company processes and procedures
  • Knowledge of administrative procedures & stock control procedures
  • Attention to detail and accuracy essential
  • Computer literate – Experience of Microsoft Office packages
  • A positive, focused individual who is able to work in collaboration with other people internally and externally with a polite, confident and friendly manner
  • Good general education background with at least 5 GCSE’s including English and Maths
  • Excellent communication skills – verbal and written

PREFERRED SKILLS, KNOWLEDGE & EXPERIENCE

  • Familiarity with SAGE 50 Accounts and SAGE 50 Manufacturing
  • Experience and confidence with interacting with customers / suppliers by telephone
  • Knowledge of processing Business to Business Sales
  • Initiative and desire to improve situations, systems and processes
  • Adaptability
  • Be able to work on own initiative
  • To enjoy working within a target-driven team environment

WORKING HOURS

8: 00 – 17.00, Monday to Friday

Some flexibility in total hours or working pattern may be available depending upon individual circumstances & business needs

This job description describes the principal purpose and main elements of the job.  It is a guide to the nature of the main duties as they currently exist but is not intended as a wholly comprehensive or permanent schedule of tasks.

To apply please send a copy of your CV and a cover letter to compliance@intelsius.com

Closing Date: 16/11/18

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